Business Accounting Services

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Prepare and record journal entries to include but not limited to Owner contributions/distributions, prepaid expenses, interest income, depreciable assets and adjusting journal entries received from Client’s CPA. Record credit card receipts and reconcile with monthly statements. Reconcile bank and loan statements.

Acquire supplier material releases and/or prepare out of stock releases. Prepare Client labor releases for employee signatures, create conditional and unconditional releases, dependent on format required per billing schedule, and submit complete billing package, including AIA billing to Client’s customer by means of Client’s preferred method of email, mail or in person. Prepare and make deposits to Client’s bank accounts. Provide accounts receivable aging reports upon Client’s request.

Receive and record Client’s direct and overhead expenses. Reconcile vendor billing statements and requests for payment. Pay expenses on Client’s preferred schedule, using Client’s supplied accounts and checks.

Enter and track Client’s contracts. Job cost Client’s direct expenses per job specific budgets and proposals. Prepare and analyze current cost summaries, job cost journals and committed cost reports for and with Client.

Prepare and job cost change orders for extra work requested by Client’s customers. Professional change orders are created for Client to submit for customer signatures with Client’s choice of financial detail.

Prepare and job cost purchase orders for goods and services commonly used for repair and maintenance companies. 

Provide on demand and monthly financial statements including balance sheet and income statement. Provide on demand general ledger detail and summary reports, statement of cash flows, trial balance, WIP reports and more.

Research and obtain Client’s customer legal information and prepare and mail preliminary notices to property owners, general contractors, lenders and third parties such as voucher control companies to secure Client’s lien rights in the event payment is not made to Client. 

Record Client’s employee information and prepare payroll on Client’s recurring schedule using Client supplied account and checks. All required federal and Nevada State payroll taxes are held and reported/paid on Client’s behalf. W2’s prepared and mailed annually. Payroll is job costed and reports are available on demand and/or monthly financial reporting. 

We take the time to learn and understand our Client’s business needs and help to create efficient procedures to help meet our Client’s goals. We help to clarify employee roles to solve problems, perform efficiently and save you money. We analyze your overhead expenses and look for ways to reduce your operating costs and work with you to implement any recommended changes. 

We help you achieve your business goals by training your office staff to understand their positions and function efficiently by providing experience-based knowledge. We work with your team to create procedures and understand how to use tools like Microsoft Office and accounting program features and reports they may not have been aware of. 

We help you create help wanted ads and receive resumes and responses on your behalf. We weed through the candidates for you and present you with only those that qualify based on your needs. We can perform preliminary interviews or be present when you interview candidates.